MAX SOURCING · REPORT EXAMPLES
See the findings behind the shipment decision.
Explore how a sample or bulk order inspection can document your requirements, observed findings and supplier follow-up. Designed around the products MAX Sourcing helps buyers source in China.
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Explore the Findings
10 of 10 findings shown.
01 / Sample Inspection Report
MS-DEMO-S01 · FICTIONAL EXAMPLE
Overall finding: correction required
The required protective insert is missing. Measurement tolerance needs confirmation. A matching finish does not cancel the packaging issue. This sample does not establish future bulk-production consistency or electrical safety.
| Check | Requirement | Illustrative observation | Finding |
|---|---|---|---|
| S01 · Finish & assembly | Black finish; complete fittings | Illustrative sample matches the specified finish and supplied fittings. | Pass |
| S02 · Dimensions | Approved drawing and tolerance required | Recorded length: 600 mm. Buyer has not supplied an approved tolerance. | Needs clarification |
| S03 · Protective packaging | Protective insert required | Required insert absent in this fictional packed sample. | Nonconforming |
| S04 · Electrical safety | Specialist test scope required | No laboratory testing or certification assessment performed. | Not assessed |
02 / Bulk Order Inspection Report
MS-DEMO-B01 · FICTIONAL EXAMPLE
Overall finding: hold for correction and full inspection
In this example, 11% of sampled units fail the agreed criteria. This exceeds 10%, so the batch requires full inspection. That inspection is pending: the batch is not cleared by this demonstration report.
| Check | Requirement | Illustrative observation | Finding |
|---|---|---|---|
| B01 · Materials & components | 100% checks during production | Demo log: all 1,000 garment component sets checked against the agreed checklist; four rejected sets replaced and rechecked. | Pass |
| B02 · Pre-shipment sampling | Inspect 20% of 1,000 finished units | 200 units inspected; 22 distinct units nonconforming = 11%. Trigger 100% finished-batch inspection; not yet completed. | Nonconforming |
| B03 · Product correction | Agreed stitching and measurement criteria | Stitching and measurement issues recorded in the sample; corrective action and reinspection outstanding. | Needs clarification |
| B04 · Packaging & cartons | Approved packing specification | Three sampled cartons have incorrect units-per-carton labeling; packing list reconciliation required. | Nonconforming |
| B05 · Marks & carton numbers | Match buyer artwork and numbering list | Destination marks present; two sampled carton numbers duplicated. Verify the entire numbering sequence. | Needs clarification |
| B06 · Uninspected balance | Full inspection after escalation | The remaining 800 units have not yet been assessed. Sample results are not a pass for the entire order. | Not assessed |
The full-inspection trigger is based on distinct nonconforming units, not the number of individual defects. Exactly 10% does not trigger the stated “more than 10%” rule, but does not automatically mean acceptance. Critical or safety-related concerns must be escalated regardless of percentage.
MAX Sourcing’s Bulk Inspection Workflow
- During production: 100% inspection of materials and components against the agreed checklist.
- Before shipment: inspect 20% of batch units. If more than 10% of inspected units are nonconforming, escalate to 100% inspection of the batch.
- Shipment conformity: check the products, packaging, cartons, shipping marks, carton numbers and packing-list requirements.
This is the stated service workflow, not a claim of AQL-standard compliance. The buyer and MAX Sourcing agree the inspection scope, defect criteria, testing methods and corrective-action process before work begins.
Checks Matched to Your Product Range
Lighting & LED profiles
Finish, dimensions, assembly, covers, end caps, accessories and agreed basic operation.
Apparel & sportswear
Measurements, fabric and color references, stitching, size labels and packing assortment.
Hardware & electronics
Dimensions, component fit, workmanship, connectors, labels and agreed basic functional checks.
Evidence Register
A real report should link each finding to a dated record of the inspected goods. The entries below explain the evidence structure only; no actual evidence files are attached.
- E01 — Product overview: item ID, model, inspected quantity and reference sample.
- E02 — Measurement or defect detail: check ID, measurement method and close-up record.
- E03 — Packaging and identification: packing arrangement, carton condition, shipping marks and carton number.
- E04 — Corrective action: supplier response, replacement or repair, and reinspection result.
Questions for the Supplier
Illustrative follow-up for the findings above. Edit the wording to match your actual order before sending.
Need a report for your actual order?
Send your product specifications, order quantity, supplier location, approved sample, packaging requirements and shipment date. We will agree the checks, deliverables and quotation.